Jobs Listing

 

Welcome to the Sacred Heart School Service Program.  It is our hope that there are many jobs that match your talents, interests, and availability.  There are more jobs than families in the school, and we are dependent on your generosity.
The jobs are grouped in several categories.   Please keep in mind that these are the jobs that fulfill the service commitment only.  There are many, many more opportunities to serve at Sacred Heart School that cannot be listed here.  Sacred Heart School could not provide the same high-quality education and formation of young people without your contribution.  Please contact your child’s teacher or any staff to help in other ways.  Thank you.

Please note! Even the posting of this list is a volunteer activity.  We made a conscientious effort to give you the best information we have.  We will revise the list from time to time in response to changing school needs.

Recommended Service Jobs for New Families
Fundraising
Classroom Parent Aide
CYO
Social – Hospitality
Other
Category Positions Descriptions
Recommended Service Jobs for New Families
Health Room (Morning) 10 One Morning (8:30-10:00) on Alternating Weeks. Give aid, personal attention and comfort to students who visit the health room. Dispense sympathy, apply band-aids and ice packs, take temperatures, call parents if necessary and perform other routine care tasks. Assist health room staff with various tasks (copying, filing, etc.) School staff respond to serious illness, injury, or allergic reaction. Volunteers must be up to date in the Safe Environment Program requirements.
Health Room (Afternoon) 4 One Afternoon (1:45-3:15) on Alternating Weeks. Give aid, personal attention and comfort to students who visit the health room. Dispense sympathy, apply band-aids and ice packs, take temperatures, call parents if necessary and perform other routine care tasks. Assist health room staff with various tasks (copying, filing, etc.) School staff respond to serious illness, injury, or allergic reaction. Volunteers must be up to date in the Safe Environment Program requirements.
Library 15 One position is for 2 hours per day for one day per week during a Trimester from 9:00-11:00. Trimester 1 ends November 27. Trimester 2 ends March 9. Trimester 3 ends June 14.   Assist students with book selection, check-in and check-out books, reshelf books, clean shelves, assist the librarian, and volunteer for a shift during the school book fair.Volunteers must be up to date in the Safe Environment Program requirements.
Lunch Room 10 Assist school staff with management of lunch room including helping students open packages and enforcing proper lunch room behavior. Shifts are 11:45-12:45 one day a week for one semester.   First Semester ends January 26. Second Semester ends June 14. Volunteers must be up to date in the Safe Environment Program requirements.
Playground 30 Supervise the students at lunch recess, approximately 1 hour per week for 1 semester of the school year. Shifts are 11:45-12:45 p.m. First Semester ends January 26. Second Semester ends June 14. Volunteers must be up to date in the Safe Environment Program requirements.
Fundraising
Auction – Cashiering 3 Responsible for recording and billing Auction purchases for dinner Auction.
Auction – Classroom Project Chair 1 Oversees Classroom Projects. Provides classroom project ideas and assistance to Classroom Project Volunteers. Approves all Auction classroom projects. Manages classroom projects budget. Ensures that all projects are completed and delivered on time. Collects and oversees classroom project write ups and gives to Live Auction Chairs for editing and inclusion in Auction Catalog. Collects digital pictures and descriptions and works with Marketing Team to market projects and provides pictures to Live Auction Chairs for Live Auction slide show. “Fluffs”, sets up and displays classroom projects at Live Auction. Attends Auction Committee Meetings.
Auction – Data and Inventory Chairs 2 Manages all the data entry of items, manages inventory as items arrive and follows up on items that are received. Prints all certificates for Live and Raffle items.
Auction – Design Team Chair 1 Coordinates all design elements of the Auction including Silent Auction table design, table centerpieces, table decorations and room décor. Includes VIP table. Attends Auction Meetings.
Auction – Design Team Member 2 Coordinates all design elements of the Auction including Silent Auction table design, table centerpieces, table decorations and room décor. Includes VIP table.
Auction – Silent Logistics Chair 1 Manages all aspects of Logistics for the Silent Auction for the Gala. Works closely with Development and Live Logistics chair to understand all Dinner Auction logistics in order to determine volunteers needed and to ensure smooth running of the Auction evening.
Auction – Logistics Set Up and Clean Up 1 Setup involves loading a rental truck the Friday before the auction with grade projects and another large items and then transporting the items to the Hyatt Bellevue on auction day morning at 8:00am.  Setup is also responsible for putting together some auction items on-site (i.e. bbq or other items that need assembly). Cleanup details include loading the truck after the auction, and transporting the items back to the school the following morning. It is possible to attend the auction and still do the job!
Auction – Marketing Chairs 2 Works closely with Auction Chairs on communication plan. Produces all communication and marketing materials for the Auction. Included but not limited to FTH, Bulletin Boards, Sandwich Boards, Facebook, SHS Website.   Attends Auction Meetings.
Auction – Party Chair 1 Develops Party ideas, identifies hosts, markets parties including pre-sales, writes descriptions for online and catalog.   Chair creates and manages spreadsheet to track expected party revenue. Attends Auction meetings.
Auction – Party Team Member 2 Develops Party ideas, identifies hosts, markets parties including pre-sales, writes descriptions for online and catalog.   Chair creates and manages spreadsheet to track expected party revenue.
Auction – Procurement Chair 1 Works closely with Auction Chairs to identify items for the Live Auction. Procures items for live and silent portions of the Auction.   Sends procurement request letters as well as canvasing businesses to procure Live, Silent and Raffle Items. Attends Auction Meetings.
Auction – Procurement Team Member 3 Procures items for live and silent portions of the Auction.   Sends procurement request letters as well as canvasing businesses to procure Live, Silent and Raffle Items.
Auction – Procurement Team Writer 1 Writer position writes all the Live Item descriptions for the catalog as well as any other content needed for: parties, raffles, classroom projects.
Auction – Raffle Chairs 2 Manages raffle items for auction. Works with Auction Chair to develop offerings, Procurement to secure donations and writing of item descriptions. Includes pre-sales and selling at auction and reconciling raffle sales at end. Attends Auction Meetings.
Auction – Registration Chairs 2 Records and tracks all RSVP’s. Provides registration specific information, meal cards, wine upgrade, etc. Helps create table assignments. Attends Auction Meetings.
Auction – Silent Team Chairs 2 Responsible for silent auction portion of gala. Number of items per table,accuracy of items, display information of item including physical items display, photos of items not on tables as well as writing descriptions. Attends Auction Meetings
Auction – Slideshow 1 Works closely with Auction Chair to creates slideshow for Live Auction. Must be proficient in Power Point. Works with AV staff and Auctioneer to ensure smooth execution of slide show day of event.
Auction – Special Projects 2 Works with Auction Chair and Development Department to identify and coordinate Special Projects, including photos.   Manages Dessert Dash, including donations internal and external to school, communications prior or night of event, arranging delivery day of event, set up and updating Auction Chairs. Attends Auction Meetings.
Auction – Teacher Experiences 1 Coordinates with teachers and the procurement team to organize teacher experiences. Provide descriptions for marketing materials.   Attends Auction Meetings.
Fundraising – Jogathon Assembly and Communications 1 Creates required website pages, sends FTH communications, generates morining announcements including class goal information, special bulletin emails, posts placards, sandwich boards, posters, banners. Coordinates skit with student council and all AV associated with kick off assembly.
Fundraising – Jogathon Event and Volunteer Coordinator 1 Works with chair to setup schedule for day of event, works with SH staff to ensure everyone is prepared, sets up signup genius, etc. Coordinates volunteers (health tables, snack & water stations, -basically all non-equipment volunteers)
Fundraising – Jogathon Equipment Manager 1 Takes inventory of all equipment required and ensures equipment is ready for event. Including: track set up and layout, event setup and clean-up, coordinates with Janitor, table chairs and garbage.   Orders/organizes Water station and snack table. Organizes first aid station – works with heath room on snack approval.   Coordinates announcer and DJ.   Coordinates donations. Food and beverages.
Fundraising – Jogathon Prizes and Awards 1 Coordinates donations for awards, pizza parties, kona ice, Top Pot. Starbucks donated for day of event, volunteers. Coordinate awards ceremony. Gets approval from Kerry on awards structure and creates prize catalog. Tracks, orders, coordinates, and distributes prizes and awards to winners (individual and class)
Classroom Parent Aide
Classroom Parent Aide Kindergarten for ART 2 To help in art class. Time and day TBD.   Positions not guaranteed to be during your child’s class. Volunteers must be up to date in the Safe Environment Program requirements.
Classroom Parent Aide Kindergarten for the classroom 2 One for KA and one for KB – This position is for one hour per week assisting classroom teacher with variety of tasks. These tasks include, but are not limited to, working with individual or small groups of children, grading work, copying, and assisting with bulletin boards. A set time and date to be mutually agreed upon.
Classroom Parent Aide 1st Grade for the Classroom 2 Work with students in the classroom. Parent would work with small groups (6-10 students at a time) as they go through rotations. Work might include math, reading or computer time. Time/day can be discussed with teacher.
Classroom Parent Aide 1st Grade for ART 2 To help in art class. Time and day TBD.   Positions not guaranteed to be during your child’s class. Volunteers must be up to date in the Safe Environment Program requirements.
Classroom Parent Aide 2nd Grade 1 Copier Volunteer – this person will make copies for both second grade teachers on Friday mornings (anytime between 8a-12:45pm on Fridays).
Classroom Parent Aide 2nd Grade 1 Homework Folder Volunteer – this person will unload and load the homework folders for both second grade classes, sometime Friday afternoon (12:45-4pm) or Monday morning (8a-12:45pm).
Classroom Parent Aide 2nd Grade 2 Computer Volunteer – this person will supervise and assist students in the pod once a week (assist with logging on, help students maintain a quiet work space, troubleshoot small technology problems, etc.) Time/day TBD by teacher.
Classroom Parent Aide 3rd Grade 2 This job’s responsibilities include making copies, putting together folders, cutting/prepping in class projects. This job can be done Wednesday or Thursday at any time during school. Positions are not guaranteed to be in your child’s classroom. One position per classroom.  Volunteers must be up to date in the Safe Environment Program requirements
Classroom Parent Aide 3rd Grade 2 This job’s responsibilities are to assist in the classroom during writing time. It includes helping students in the writing process- brainstorming, drafting, editing, and publishing (typing). Time/Day of this job to be determined in Fall. Usually Tuesday or Wednesday from 1:10-2:00 or 2:10-3:00 depending on classroom.  Positions are not guaranteed to be in your child’s classroom.  One position per classroom.  Volunteers must be up to date in the Safe Environment Program requirements
Classroom Parent Aide 4th Grade 1 This job is for one hour/week to make copies and prepare materials for both classrooms. Copying to be done Monday morning. Volunteers must be up to date in the Safe Environment Program requirements
Classroom Parent Aide 4th Grade 1 This job is for one hour/week to make copies, cut supplies, prepare materials, decorate bulletin boards, and do other “random” tasks for both classrooms. This job to be done anytime Friday. Volunteers must be up to date in the Safe Environment Program requirements
Classroom Parent Aide 4th Grade 2 This job is for one hour/week working with students in one-on-one or small group settings. It is essential that volunteers arrive on time. Teachers will reach out to volunteers based on 2017-2018 class schedule to decide the best time/day. Volunteers must be up to date in the Safe Environment Program requirements.
Classroom Parent Aide 5th Grade 2 The responsibilities for this job include but are not limited to making copies, work with kids during computer time or science. Could also include materials management. This job is done in the afternoons once a week for an hour. Volunteers must be up to date in the Safe Environment Program requirements.
Science Lab Assistant – PRIMARY 1 This person would work with teachers in K-5 to organize science experiment kits to be used in class.  Teachers will provide the list of materials that need to be organized into kits a month prior to the time being used.  Some materials will be ordered by the teachers, others by the Lab Assistant depending up whether they are perishable items.   This job can be done at home or during summer hours.
Classroom Parent Aide Art 1 The responsibilities for this job include but are not limited to preparing art supplies for weekly projects, clean materials used from the weeks art projects, organize supplies, hang up and take down artwork. This job is done once a week for an hour, time TBD.   Positions not guaranteed to be during your child’s class. Volunteers must be up to date in the Safe Environment Program requirements.
Classroom Parent Aide Primary Spanish 1 The responsibilities for this job include but are not limited to checking in making copies, organizing handouts for homework distribution. While flexible on timing it must be done during school hours and not at home. Positions not guaranteed to be during your child’s class.   Volunteers must be up to date in the Safe Environment Program requirements. Needed biweekly.
Classroom Parent Aide Math Specialist 1 The responsibilities for this job include but are not limited to checking in making copies, organizing handouts for homework distribution. This job is done i once a week for an hour time TBD. Positions not guaranteed to be during your child’s class.   Volunteers must be up to date in the Safe Environment Program requirements.
Classroom Parent Aide Reading Specialist 1 The responsibilities for this job include but are not limited to checking in making copies, organizing handouts for homework distribution, . This job is done in the mornings once a week for an hour. Positions not guaranteed to be during your child’s class. Volunteers must be up to date in the Safe Environment Program requirements.
Classroom Parent Aide ARC 1 Works closely with ARC Teachers to prep projects, photocopy and help prepare items for ARC students and homeroom.
Classroom Parent Aide Language Arts/ Social Studies (Middle School) 2 The responsibilities for this job include but are not limited to checking in making copies, organizing handouts for homework distribution. Positions not guaranteed to be during your child’s class.   Volunteers must be up to date in the Safe Environment Program requirements.
Classroom Parent Aide Math (Middle School) 1 The responsibilities for this job include but are not limited to checking in making copies, organizing handouts for homework distribution. Positions not guaranteed to be during your child’s class.   Volunteers must be up to date in the Safe Environment Program requirements.
Classroom Parent Aide Middle School Art 1 The responsibilities for this job include but are not limited to preparing art supplies for weekly projects, clean materials used from the weeks art projects, organize supplies, hang up and take down artwork. This job is done once a week for an hour, time TBD Positions not guaranteed to be during your child’s class. Volunteers must be up to date in the Safe Environment Program requirements.
Classroom Parent Aide Middle School Music and Drama 1 This person will check in weekly by email with the teachers. It is determined then whether you will be coming in for the full hour, picking up materials to work on at home, or if there’s a project that can be emailed to work on from home.     Positions not guaranteed to be during your child’s class. Volunteers must be up to date in the Safe Environment Program requirements.
CYO
CYO – Soccer Coordinator Grades 1-3 1 The Soccer Coordinator is responsible for providing leadership on all matters directly relating to the development, leadership, and administration of the Sacred Heart CYO soccer program grades 1-3.   Major responsibilities include but are not limited to: Primary contact for parents with questions or concerns.   Submit applicable paperwork to CYO Central including initial team requests, final team numbers and signed roster information. Recruiting coaches and ensuring proper training and background checks.   Communication to parents to keep them updated on meet information. Coordinating with our Website/Registration Administrator on communication and posting of registration, fees, and rosters.   Coordination of team picture.   Communicate Sacred Heart team information to CYO. Ordering of cross country t-shirts. Management of the team at the meets – including generating the check in, sheets and labels.   This position is also a member of the Sacred Heart CYO Board and participates in board meetings.
Social – Hospitality
Social – Hospitality Support for Community Events 4 Volunteers assist with serving, set-up and clean-up of refreshments at school events. May be asked to assist at other special evening events. Everyone will be needed at the Back to School coffee on the first day, at Back to School Night, Grandparent’s Day. This job is responsible for working a minimum of 12 hours. Majority of events are during the school day.
Social – Logistics 8 This job will be responsible for working a minimum of 12 hours assisting in Parents Club sponsored events. These events include, but are not limited to Auction, Bingo, Sock Hop, Trunk or Treat. Majority of events are in the evening.
Other
Other – Yearbook 2 Works closely with the yearbook staff (students) to design, create, produce and sell the school yearbook.  Weekly meetings from September through May.
Other- Science Fair Coordinator 1 Works with Science Teacher to coordinate all admistrative aspects of the Science Fair. Including, but not limited to finding judges, coordinating set up and tear down and hospitality for the day.
Other – Alumni Relations 1 Responsible for updating and growing alumni database, regular updates to Facebook related to alumni, liaison between the school and alumni gatherings. Coordinate outstanding alumni award.